Nominal enquiries

Use the nominal enquiries to investigate and find information about your nominal accounts and transactions. You can trace transactions and determine where your money comes from and where it goes to. You can compare this information against how you did last year and what you have budgeted for.

Nominal enquiry

Use this to view the details of a single nominal account, such as its general details, how its budgets are performing and any attachments or memos linked to the account.

Open: Nominal > Nominal Enquiries > Nominal Enquiry.

Select the account you want to view.

Note: If you see a message This account will not display in lists, this means the nominal account has been hidden. To change an account status, see Hide or show a nominal account.
Choose the information that you want to view by selecting the appropriate tab:

General shows the account type, details of the options that are in force for the account and the balance information.
Analysis shows the analysis codes assigned to the account.
Budgets shows details of budget figures and balances entered for the account for next year, the current year, and up to five previous years (as long as the data is still held on the system and you have set the View Budget History setting on the Options tab of Nominal Ledger Settings).
- Select the Display previous year adjustments to show adjustments that have been made against the selected nominal account.
Attachments displays a list of any files that are associated with the account, for example, images, spreadsheets, or documents.
Memo displays notes that are associated with the account.

An * (asterisk) is displayed on the Memo tab if there are active memos.
- You can add, amend and remove memos.
- By default, memos that you add will be marked as Active. This can be changed by selecting the active memo and clicking Set as Inactive.
- Select Show memo text to view the full text of the memo.

Nominal Transaction enquiry

Use this to examine the transactions posted to one of your nominal accounts.

Open: Nominal > Nominal Enquiries > Transaction Enquiry.

Select the Nominal account. Transactions for the account are displayed.
To sort a column, click the column title.
To display transactions by date or period, use the Transaction Filter.
To view details of a transaction, select a transaction from the list and click Detail.

From the detail, you can:

View general details about when the transaction was posted, who posted it and the area of Sage 200 from which the posting was made.
View other nominal accounts the transaction was posted to, which bank accounts (if any) were updated by the transaction, the VAT portion of the transaction, and the customers or suppliers affected by the transaction.
To view or add file attachments for a transaction, select the transaction then select Attached Documents. You can add attachments for a nominal journal entry, a sales invoice or credit note, or a purchase invoice or credit note. See Scan and attach documents.

Transaction Audit Trail List

Open: Nominal > Nominal Enquiries > Transaction Audit Trail List.

Use this to see a list of all entries in the audit trail.

You can:

Sort and filter the audit trail. Use the filter options to see information such as audit trail entries by type, date, nominal account, user or source.
Find a specific entry. For example, use the toolbar filter to find an entry by URN, or reference.
Print a list of the audit trail entries that you are interested in.
Export the list of audit trail entries that you are interested in to an Excel spreadsheet.

Transaction Audit Trail (Opening Balance) List

Open: Nominal > Nominal Enquiries > Transaction Audit Trail (Opening Balance) List.

Use this to see a list of all entries in the opening balance audit trail list.

You can:

Sort and filter the audit trail. Use the filter options to see information such as audit trail entries by type, date, net value or reference.
Find a specific entry. For example, use the toolbar filter to find an entry by URN, or reference.
Print a list of the audit trail entries that you are interested in.
Export the list of audit trail entries that you are interested in to an Excel spreadsheet.